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Home / Academics / Registrar

Coast Guard Academy Registrar

The Registrar’s Office is responsible for the development of the semester class schedules, the enrollment of cadets in classes and the generation of all academic reports which relate to cadet academic records. The Registrar’s Office is also responsible for the compilation, evaluation, safe retention, safeguarding the privacy of academic records, and ensuring the appropriate use of those records, the preparation and issuance of transcripts, and certification of selected data from the records.

Additional responsibilities of the Registrar’s Office include publishing the Academic Catalog (formerly known as the Catalog of Courses) and maintaining an electronic version that is accessible via the Internet. It lists courses and their descriptions, credit value, format, and projected offering. It also includes the appropriate policies, procedures and other information deemed appropriate by the Provost and the Vice Provost for Academic Affairs.

Course Catalogs

Request Transcripts and Diplomas

The Registrar’s Office will provide official transcripts and replace diplomas for eligible individuals.

Complete and submit the attached form.
Complete and submit the attached form to deliver a copy of your transcript to the following destinations:
  • USCG ETQC Registrar Services to update your Direct Access Person Profile record (DA)
  • PSC-BOPS-MR to update or add into your Electronically Imaged – Personnel Data Record (EI-PDR)

Complete and submit the attached form, and $25.00 processing fee.

Document Authentication and Apostille

The USCGA does not require you to do anything to receive a diploma or transcript from the Registrar’s Office.  However, international cadets and officers seeking acceptance to graduate programs at international institutions may require certain documentation for the Academy’s credentials to be accepted or recognized in the country of origin or of the institution.  In most cases, an authentication or apostille must be provided with the Academy’s documents.

International cadets and officers seeking to attend international institutions must contact the CT Secretary of the State to obtain authentications.  Please visit Authentication of Documents and the Apostille (ct.gov).  You may contact the Registrar’s Office for assistance with this process.

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Contact Information

U.S. Coast Guard Academy
Registrar’s Office
15 Mohegan Avenue
New London, CT 06320
(860) 444-8214
Fax: (860) 444-8216
Email: Registrar@uscga.edu
Apply Now

Sponsor Family Application

Thank you for submitting your application to be part of the Sponsor Family Program. Your application will be processed in the upcoming week. Coast Guard Academy’s policy on background screening now requires all adults (everyone 18 and older living in the home) who volunteer to mentor, teach, coach or sponsor cadets, whether on or off Coast Guard Academy grounds, to be screened every 5 years. They are required to provide personal information (name, birth date and social security number) for the purpose of conducting a criminal background check.

The Security Officer at the Coast Guard Academy, CWO2 Gina Polkowski, is overseeing this process. Her email is: Gina.M.Polkowski@uscg.mil.

Sponsor Family designations fall into several different categories. Below are the guidelines to help you determine how best to meet the background screening requirement:

  1. If you are Coast Guard active duty you do not need to apply for an additional Background Check. You will be vetted through the Coast Guard system by CWO2 Polkowski.
  2. If you are a Civilian working for the Coast Guard you do not need to apply for an additional Background Check. You will be vetted through the Coast Guard system by CWO2 Polkowski.
  3. If you are non-Coast Guard Active Duty, you are required to provide proof of your current security clearance or National Agency Check that is to be emailed by your Command Security Officer (CSO)/ Security Office to CWO2 Polkowski at  Gina.M.Polkowski@uscg.mil.
  4. If you are non-Coast Guard civilian who has a current security clearance or National Agency check, you are required to provide proof of your current security clearance or National Agency Check that is to be emailed by your Command Security Officer (CSO)/ Security Office to CWO2 Polkowski at  Gina.M.Polkowski@uscg.mil.
  5. All civilians in the families who are 18 years or older and do not have a security clearance or a National Agency Check are required to be vetted through Mind Your Business, the third party vendor hired by the Coast Guard Academy for the vetting process.

After you complete your application, please e-mail the Sponsor Family Program Coordinator at CadetFamilySponsorProgram@uscga.edu. In your e-mail, you must include the e-mail address and phone number of every adult living in the home. The Sponsor Family Coordinator will then initiate the background check process and you will receive an email with further instructions.

Important things to note:

There is a Sponsor Family Training that is a one-hour training which we ask sponsors to attend once every four years. This training is designed to give you an overview of the program, what is expected of you as a sponsor, and what you can expect from your cadets. This training will also help familiarize you with the cadet regulations onboard CGA. You will be notified via e-mail once the training is scheduled.

The matching process of swabs to families will occur during July and August. Please bear with us and remain flexible through this process. There will be a meet and greet scheduled on Campus, typically in late August. This will give families an opportunity to formally meet their cadet if they have not already done so. Details on this will also be via email.

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