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Community Service Request

This form is used to request cadets for participation in community service events. Please fill out the information requested below so that we may evaluate the event for appropriateness and compliance with Coast Guard policies. Please contact (860) 444-8297 if you have any questions.

Please submit any requests at least 14 days prior to your event in order to provide ample time to solicit for volunteers. If your event falls within this range but you are in urgent need for volunteers, you may still submit your request and we will try our to accommodate you.

NOTE: Federal ethics laws prohibit any Coast Guard member from participating in a fundraising effort on their duty time or in their official capacity. If the event/project is for fundraising, USCGA Legal Office approval will be required.

Name of Requestor

Phone Number

Email Address

Name of Point of Contact at the Event

Phone Number of Event POC

Title of Event

Date of Event

Event Start Time

Event End Time

Frequency of Event

If other, please specify

Organization

How many volunteers will you need per session?

Description of work for volunteers (include specific hours needed for each day)

What kind of uniform would you recommend cadets wear?

If other, please specify

Does the event need to be advertised by the Community Service Department?

If this event is 1) for a profit-based organization, 2) being used to support a commercial interest, political party or political candidate or 3) not open to all members of the public with regard to race, sex, age, religion or other factors, please elaborate

Location/Street Address of Event

Will you provide transportation to cadets?

Yes No

If you answered no, where can cadets find parking?

Sponsor Family Application

Thank you for submitting your application to be part of the Sponsor Family Program. Your application will be processed in the upcoming week. Coast Guard Academy’s policy on background screening now requires all adults (everyone 18 and older living in the home) who volunteer to mentor, teach, coach or sponsor cadets, whether on or off Coast Guard Academy grounds, to be screened every 5 years. They are required to provide personal information (name, birth date and social security number) for the purpose of conducting a criminal background check.

The Security Officer at the Coast Guard Academy, CWO2 Gina Polkowski, is overseeing this process. Her email is: Gina.M.Polkowski@uscg.mil.

Sponsor Family designations fall into several different categories. Below are the guidelines to help you determine how best to meet the background screening requirement:

If you are Coast Guard active duty you do not need to apply for an additional Background Check. You will be vetted through the Coast Guard system by CWO2 Polkowski.
If you are a Civilian working for the Coast Guard you do not need to apply for an additional Background Check. You will be vetted through the Coast Guard system by CWO2 Polkowski.
If you are non-Coast Guard Active Duty, you are required to provide proof of your current security clearance or National Agency Check that is to be emailed by your Command Security Officer (CSO)/ Security Office to CWO2 Polkowski at Gina.M.Polkowski@uscg.mil.
If you are non-Coast Guard civilian who has a current security clearance or National Agency check, you are required to provide proof of your current security clearance or National Agency Check that is to be emailed by your Command Security Officer (CSO)/ Security Office to CWO2 Polkowski at Gina.M.Polkowski@uscg.mil.
All civilians in the families who are 18 years or older and do not have a security clearance or a National Agency Check are required to be vetted through Mind Your Business, the third party vendor hired by the Coast Guard Academy for the vetting process.

After you complete your application, please e-mail the Sponsor Family Program Coordinator at CadetFamilySponsorProgram@uscga.edu. In your e-mail, you must include the e-mail address and phone number of every adult living in the home. The Sponsor Family Coordinator will then initiate the background check process and you will receive an email with further instructions.

Important things to note:

There is a Sponsor Family Training that is a one-hour training which we ask sponsors to attend once every four years. This training is designed to give you an overview of the program, what is expected of you as a sponsor, and what you can expect from your cadets. This training will also help familiarize you with the cadet regulations onboard CGA. You will be notified via e-mail once the training is scheduled.

The matching process of swabs to families will occur during July and August. Please bear with us and remain flexible through this process. There will be a meet and greet scheduled on Campus, typically in late August. This will give families an opportunity to formally meet their cadet if they have not already done so. Details on this will also be via email.